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Property Inventory

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What is a property inventory?

A property inventory is a detailed and comprehensive record of the condition and contents of a rental property at the start of a tenancy. It is a crucial document for both landlords and tenants, helping to prevent disputes over property condition or damages when the tenancy ends. A property inventory typically includes:

  1. Property Condition:

    • A thorough description of the property's condition, noting any existing damages, wear, or imperfections.

    • This includes walls, floors, ceilings, windows, doors, plumbing, and electrical systems.

    • It should detail the state of any fixtures, fittings, and appliances provided by the landlord.

  2. Furnishings and Fixtures (if applicable):

    • If the property is furnished, the inventory will list and describe each item (e.g., sofas, beds, tables, kitchen appliances).

    • The condition of each item should be noted, highlighting any damage or signs of wear.

  3. Photographs:

    • Clear, high-quality photographs of each room and item in the property are often included to visually document the condition.

    • Photos of any existing damage or imperfections can be vital for resolving disputes at the end of the tenancy.

  4. Meter Readings:

    • Initial readings of gas, electricity, and water meters are usually included to avoid disputes over utility usage.

  5. General Cleanliness:

    • A note on the cleanliness of the property when the tenant moves in (e.g., cleanliness of floors, kitchen surfaces, bathrooms).

  6. Signatures:

    • Both the landlord and tenant typically sign the inventory at the start of the tenancy, acknowledging the details and agreeing on the property's condition.

The property inventory serves as a point of reference for both the landlord and tenant when the tenancy ends, ensuring that the tenant is only held responsible for damages that occurred during their stay, and that the landlord can provide evidence of the property's original condition. This helps to maintain fairness and transparency during the tenancy.

 

How do I create a property inventory?

You can use the NRLA property inventory template when creating an inventory or if you would like a professional to undertake the inventory for you we recommend using one of our service providers on the NRLA services page.

 

When should I give the property inventory to my tenants? 

Your AST or Occupation Contract should outline the latest date that you can provide the inventory by, to the tenants. Ideally, this would be on the first day of the tenancy.

 

Where can I find more information?

The NRLA offers guidance on inventories that can improve a landlords understanding, visit this link NRLA inventories page

 

Where can I find training on this topic?

The NRLA offer a multitude of courses for our members to increase their knowledge and improve their skills as a landlord. They come in three types of formats depending on your preference:

  • Classroom: In-person sessions for hands-on learning.
  • eClassroom: Interactive online classes that allow for real-time engagement.
  • eLearning: Flexible, self-paced online courses for those who prefer learning on their own schedule.

Last reviewed 13th December 2024

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